Starting a group using the PRINCE2 method
Scenario
I was asked to launch a new church group. The idea was to bring people together to watch and discuss The Chosen, a powerful video series that brings biblical stories to life. I knew this was more than just setting up a viewing schedule; it was about creating a space for meaningful conversation and community.
The Challenge
When you start any new project, you need clarity; why does this project exist? What value will it bring? For this church group, I had to determine how to keep people engaged beyond the first meeting. Without a clear purpose or a plan to maintain interest, the group could lose interest.
The Turning Point
Early on, I applied principles from the PRINCE2 project management method. This gave me a framework: define the business case, make a detailed plan, set measures for progress, and assign responsibilities. In practice, this meant confirming the series was something our community truly wanted.
Workflow
Business Case: Clarify the “why.” The series could spark discussion and deepen biblical understanding, making it a strong fit for our church’s mission.
Planning: Schedule two-hour sessions (to allow for both viewing and discussion), secure the church hall, and prepare discussion questions ahead of time.
Progress Tracking: Use feedback from attendees and track completion of each episode to measure engagement.
Roles & Responsibilities: Assign roles; I led the discussions, my sister handled IT setup, another volunteer managed refreshments, and we all pitched in to arrange the room.
Impact
Attendees are already looking forward to the next season.
Each week, the conversations became deeper and more engaging.
The group found its rhythm, with an average of eleven consistent attendees after the first season.
By clearly defining the purpose, planning well, tracking progress, and sharing responsibilities, we kept the group going.